STANDING RULES 2023
Chairman: Debbie Haverstock
Committee: Peggy Bennett, Susan Harris, and Kim Pontuti
Revised: April, 2023
Approved by the Board of Directors, August 10, 2023
Associations usually find it necessary to have standing rules for basic administrative procedures.
Standing rules should be consistent with the association's By-Laws and are developed on an "as needed" basis. The association's Board of Directors authorizes and makes changes in standing rules.
1. The first General Membership meeting of the new Fiscal Year is in Marh.
2. The President selects place and takes care of details for general meeting and other meetings.
3. The President and/or the newsletter Chair will be responsible for the Newsletter.
4. The Newsletter Chair will pick up the newsletter, prepare and sort it for mailing.
5. The person responsible for mailing the Newsletter should give a copy to the Historian.
6. A President should have board experience and be accessible to the group.
7. In making appointments of chairpersons, the President considers interests, talents, and skills needed. He should consult the membership files.
8. The President will maintain a calendar to keep track of compliance with By-Laws and Standing Rules.
9. The Secretary will record attendance at Board meetings.
10. Dues are due between January 1 and December 31 of the fiscal year. After a period of time unpaid memberships will be terminated...
11. The Treasurer will present books for audit by July1.
12. Board meetings should be held on the second Thursday of January, April, August, October, and as necessary.
13. All outgoing and incoming officers and committee chairs should meet together after the election for smooth transition and transfer of materials and manuals.
14. The Board will approve the amount of Scholarship Award/Awards. See By-Laws.
15. The Membership Chair will be in charge of the September meeting. The budget allows for Program expense. (If necessary,
may draw on Contingence Fund.) The Program Committee will assist with the meeting.
16. Newly retired teachers will be honored at the September meeting. Upon becoming members, each will receive copies of the By-Laws and Standing Rules.
17. Membership of members who are 90+ will be continued at no expense if past dues have been paid.
18. The remembrance Committee will send cards: a memorial card is sent to a deceased member's family: a sympathy card is to be sent to a member whose spouse has died; a get-well card sent to a hospitalized member once in a year if hospitalization is frequent; a birthday card is sent for the 90th birthday.
19. The Treasurer should communicate with committee chairs as to financial needs in setting up the budget.
20. The Treasurer and the Board of Directors will meet and approve the budget by January 31.
21. Use Life-Member Account as a reserve for emergency only.
22. The scholarship recipients will be presented at the December meeting. Scholarship Chair will give names of recipients to the Historian.
23. General meetings are held on the second Wednesday of March, May, June, September, November, and December.
24. The Legislative Chair will update and present information at each meeting as needed.
25. All monies collected will be given to the Treasurer and a check issued.
26. Since May is Senior Citizen Awareness Month, the President will honor any members who turned 90 since the previous May.
27. Officers and Committee Chairs should attend District Workshops.
28. The Remembrance Committee Chair will conduct the Memorial Service and prepare a list of the deceased members for the Historian. A copy of the list of deceased members shall also be sent to the main branch of the Public Library of Youngstown and Mahoning County to become part of their digital display of memorial gifts.
29. The Hospitality Chair will be responsible for all reservations for general meetings.
30. All committee members are contributing members to the Historian's Committee and the Publicity Committee.
31. Each committee chair should check periodically with the Treasurer to see if the various funds have sufficient money for the remainder of the year.
Standing rules should be consistent with the association's By-Laws and are developed on an "as needed" basis. The association's Board of Directors authorizes and makes changes in standing rules.
1. The first General Membership meeting of the new Fiscal Year is in Marh.
2. The President selects place and takes care of details for general meeting and other meetings.
3. The President and/or the newsletter Chair will be responsible for the Newsletter.
4. The Newsletter Chair will pick up the newsletter, prepare and sort it for mailing.
5. The person responsible for mailing the Newsletter should give a copy to the Historian.
6. A President should have board experience and be accessible to the group.
7. In making appointments of chairpersons, the President considers interests, talents, and skills needed. He should consult the membership files.
8. The President will maintain a calendar to keep track of compliance with By-Laws and Standing Rules.
9. The Secretary will record attendance at Board meetings.
10. Dues are due between January 1 and December 31 of the fiscal year. After a period of time unpaid memberships will be terminated...
11. The Treasurer will present books for audit by July1.
12. Board meetings should be held on the second Thursday of January, April, August, October, and as necessary.
13. All outgoing and incoming officers and committee chairs should meet together after the election for smooth transition and transfer of materials and manuals.
14. The Board will approve the amount of Scholarship Award/Awards. See By-Laws.
15. The Membership Chair will be in charge of the September meeting. The budget allows for Program expense. (If necessary,
may draw on Contingence Fund.) The Program Committee will assist with the meeting.
16. Newly retired teachers will be honored at the September meeting. Upon becoming members, each will receive copies of the By-Laws and Standing Rules.
17. Membership of members who are 90+ will be continued at no expense if past dues have been paid.
18. The remembrance Committee will send cards: a memorial card is sent to a deceased member's family: a sympathy card is to be sent to a member whose spouse has died; a get-well card sent to a hospitalized member once in a year if hospitalization is frequent; a birthday card is sent for the 90th birthday.
19. The Treasurer should communicate with committee chairs as to financial needs in setting up the budget.
20. The Treasurer and the Board of Directors will meet and approve the budget by January 31.
21. Use Life-Member Account as a reserve for emergency only.
22. The scholarship recipients will be presented at the December meeting. Scholarship Chair will give names of recipients to the Historian.
23. General meetings are held on the second Wednesday of March, May, June, September, November, and December.
24. The Legislative Chair will update and present information at each meeting as needed.
25. All monies collected will be given to the Treasurer and a check issued.
26. Since May is Senior Citizen Awareness Month, the President will honor any members who turned 90 since the previous May.
27. Officers and Committee Chairs should attend District Workshops.
28. The Remembrance Committee Chair will conduct the Memorial Service and prepare a list of the deceased members for the Historian. A copy of the list of deceased members shall also be sent to the main branch of the Public Library of Youngstown and Mahoning County to become part of their digital display of memorial gifts.
29. The Hospitality Chair will be responsible for all reservations for general meetings.
30. All committee members are contributing members to the Historian's Committee and the Publicity Committee.
31. Each committee chair should check periodically with the Treasurer to see if the various funds have sufficient money for the remainder of the year.