STANDING RULES Chairman: Peggy Bennett Committee: Susan Harris, Debbie Mettee, and Barbara Ade Revised: September, 2017 and Approved: November 8, 2017
Associations usually find it necessary to have standing rules for basic administrative procedures. Standing rules should be consistent with the association's by-laws and are developed on a "as needed" basis. The association's Board of Directors authorizes and makes changes in standing rules.
1. The first General Membership meeting of the new Fiscal year is in March. 2. The President selects place and takes care of details for general meeting and other meetings. 3. The President and/or the Newsletter Chair will be responsible for the Newsletter. 4. The Newsletter chair will pick up the newsletter, prepare and sort it for mailing. 5. The person responsible for mailing the Newsletter should give a copy to the Historian. 6. A President should have board experience and be accessible to the group. 7. In making appointments of chairpersons, the President considers interests, talents, and skills needed. He should consult membership files. 8. The President will maintain a calendar to keep track of compliance with By-Laws and Standing Rules. 9. The Secretary will record attendance at Board meeting. The Hospitality Chair will record attendance at general meetings. 10. The cut-off day for payment of dues will be June 30 of present year. Dues are due between January 1 and December 31 of the fiscal year. After August 31 of the fiscal year, unpaid memberships will be terminated. 11. The Treasurer will present books for audit by February 1 12. Board meetings should be held on 2econd Thursday of February, April, August, October, and as necessary. 13. All outgoing and incoming officers and committee chairmen should meet together after election for smooth transition and transfer of materials. All Manuals to be signed in and out will be the responsibility of the President. 14. The Board will approve the amount of Scholarship Award/Awards. See By-Laws, Article XIII. 15. The Membership Chair will be in charge of September meeting. The Budget allows for program expense. (If necessary, may draw on Contingency Fund.) The Program Committee will assist with the meeting. 16. Newly retired teachers will be honored at the September meeting. Upon becoming members, each will receive copies of the By-Laws and Standing Rules. 17. Membership of members who are 90+ will be continued at no expense if past dues have been paid. 18. The Remembrance Committee will send cards: In Memoriam card is sent to a deceased member's family; a sympathy card is to be sent to a member whose spouse has died - a get well card sent to a hospitalized member once in a year if hospitalization is frequent - a birthday card is sent for the 90th birthday. 19. The Budget and Finance Committee Chairperson should communicate with committee chairpersons as to financial needs in setting up the budget. 20 The Budget Committee will meet and approve the budget by February 1 for Board approval in February. 21. Use Life-Member Account as a reserve for emergency only. 22 The scholarship recipients will be presented at the December meeting. Scholarship Chairperson will give names of recipients to the Historian. 23. General meetings are held on the second Wednesday of the month. 24. The Legislative Chairperson wil be in charge of the annual legislative meeting. A legislative update will be presented at each meeting. 25. The gifts to the Salvation Army will be collected at the December meeting. All monies collected given to the Treasurer and a check issued. 26. Any donations that are collected for charitable organizations will be given to the Treasurer so that a check can be issued to that group. 27. Since May is Senior Citizen Awareness Month, the President will honor any members who turned 90 since the previous May. 28. Officers and Committee Chairmen should attend District Workshops. 29. Public Relations is in charge of the Canfield Fair exhibit. 30. The Remembrance Committee Chairperson will conduct the Memorial Service and prepare a list of the deceased members and obituaries for the Historian. A copy of the list of deceased members only shall also be sent to the main branch of the Public Library of Youngstown and Mahoning County to be developed into a name plate for the selected IN Memoriam Book. 31. Each May the In-Memoriam book, underwritten by the John M. Knapick family, will be named and reviewed in the May newsletter and presented at the Memorial Service. 32. The Hospitality Chairperson will be responsible for all reservations for general meeting. 33. All committee members are contributing members to the Historian's Committee and the Publicity Committee. 34. Each committee chairperson should check periodically with the Treasurer to see if the various funds have sufficient money for the remainder of the year.